Asana to Notion migration
Notion's Asana importer moves your projects and tasks. It doesn't move your rules, your portfolios, or the way your team actually reports progress. Moving those is the real migration.
Should you even migrate?
Honest answer: maybe not. Stay on Asana if what you run is pure task execution. Clear assignees, due dates, recurring work, a team that lives in My Tasks and never asks where the documentation went. Asana is excellent at being a task manager.
Migrate when the work outgrows the tasks: project context living in Google Docs nobody links, portfolios that don't answer what leadership actually asks, a wiki bolted on as a third tool, or per-seat pricing that stings past 50 people. If the task list is fine but everything around it is scattered, that's the signal.
What the free importer won't carry
Notion's native Asana import is solid for projects and tasks, and if you're under 30 people with no rules, use it and skip us. Past that, know what stays behind:
Rules (automations)
Don't transfer.
Portfolios and goals
No equivalent arrives; rebuilt as pages of linked views.
Dashboards and reporting
Charts don't import. Rebuilt with Notion views and charts.
Multi-homed tasks
A task living in several projects arrives in one. The rest becomes relations.
Comments and history
Task conversations don't map to Notion comments; what matters gets archived.
One-time snapshot
Changes made in Asana after the import never arrive.
What maps to what
| Asana | Notion | The catch |
|---|---|---|
| Project | Database | Or one shared tasks database with a view per team; we decide by how work is shared |
| Section | Grouped view | Sections are grouping, not structure |
| Task / subtask | Page + sub-item relation | |
| Custom field | Property | People fields need matching emails in the Notion workspace |
| Rule | Notion automation / n8n | Rebuilt, not imported |
| Portfolio | Linked views page | Cross-project reporting, rebuilt deliberately |
How we run it
- 01
Audit
1 weekWhat your team actually runs in Asana vs. what it clicks past. Rules included.
- 02
Architecture
1 weekThe Notion system designed from how work flows, not from your old project list.
- 03
Migration
2 weeksProjects, tasks and fields moved; rules rebuilt in Notion or n8n; portfolios turned into real dashboards.
Pricing
The final number depends on volume: how many projects, how many rules to rebuild, how much history to keep. If you want a second opinion before deciding anything, the audit alone starts at €1.5k. Pricing is public: same numbers you'll find on our services page.
Frequently asked questions
How long does an Asana to Notion migration take?
For teams of 30–300: typically 4 weeks end to end. Tasks move in days; rebuilding rules, reporting and habits is the real timeline.
Do we lose our Asana rules?
They don't transfer, so we audit them first and rebuild the ones your team actually uses in Notion automations or n8n. Most rule sets shrink by half and nobody misses the rest.
What happens to portfolios and dashboards?
They don't import. We rebuild them as pages of linked views and charts, usually answering more than the originals did.
Can we keep working in Asana during the migration?
Yes, until cutover. We freeze changes only for the final sync window and set the shutdown date in week one.
Is the native Asana importer enough for us?
If you're small, rule-free and happy with plain task lists in Notion: yes, use it, you don't need us. This page is for when the importer's output isn't a system.
How much does the migration cost?
From €2.5k, and the ceiling depends on volume: projects, rules, history. Fixed number after the audit, not an hourly surprise.