Monday.com to Notion migration
Notion's free importer moves your boards. It doesn't move your automations, your dependencies, or the five years of habits your team built around Monday. That second part is the actual migration.
Should you even migrate?
Honest answer: maybe not. Stay on Monday if your work is genuinely board-shaped. Repeatable pipelines, heavy workload views, teams that live in status columns and never needed a wiki. Monday is good at being Monday.
Migrate when the symptoms show up somewhere else: documentation scattered across Google Docs because Monday has nowhere to put it, three tools stitched together to answer one question, per-seat pricing that hurts at 50+ people, or a team that already dragged half its knowledge into Notion unofficially. If two of those sound familiar, the migration is already happening. The only question is whether it happens with a plan.
What the free importer won't carry
Notion's native Monday import is decent and we'll tell you to use it if you're under 20 people with simple boards. Past that, know what stays behind:
Automations
Don't transfer.
Dependencies and advanced timelines
Don't transfer.
Cross-board links
Break unless every related board comes over together.
Assignee columns
Need exact naming or owners are lost.
One-time snapshot
Anything your team changes in Monday after the import never arrives.
A naive import gives you your data. It doesn't give you a system.
What maps to what
| Monday.com | Notion | The catch |
|---|---|---|
| Board | Database | One database can replace several boards; resist the 1:1 copy |
| Group | Grouped view | Groups are views in Notion, not structure |
| Column | Property | Mirror and dependency columns need relations plus rollups |
| Automation | Notion automations / n8n | Rebuilt, not imported. Usually improved |
| Workspace/folder | Teamspace | The permissions model differs; plan it, don't inherit it |
| Dashboard | Linked views page | This is where Notion pulls ahead |
How we run it
- 01 1 week
Audit
What you actually use in Monday vs. what you pay for. Half of most Monday setups is dead weight; we don't migrate dead weight.
- 02 1 week
Architecture
The Notion system designed from your workflows, not from your old boards.
- 03 2 weeks
Migration
Data, automations rebuilt in Notion or n8n, permissions mapped, nothing lost in transit.
Frequently asked questions
How long does a Monday to Notion migration take?
For teams of 30–300: typically 4-6 weeks end to end. The data moves in days; the system design and adoption are what take the time, and what make it stick.
Do we lose our Monday automations?
They don't transfer, so they get rebuilt in Notion's native automations or in n8n when they need more power. Most teams end up with fewer, better automations than they had.
Can we run Monday and Notion in parallel?
Briefly, yes, during cutover. Indefinitely, no. Parallel running is how migrations die; we set a shutdown date in week one.
Does the Notion importer handle everything if our setup is simple?
If you're a small team with plain boards and no automations: yes, use it, you don't need us. This page, and our pricing, is for when that stops being true.
What happens to our Monday history?
Item history and activity logs don't migrate as such; the data does. We export and archive the full Monday workspace before shutdown so nothing is legally or operationally lost.
How much does the migration cost?
From €2.5k, and the ceiling depends on volume: how many boards, how many automations to rebuild, how much history to clean. You'll have a fixed number after the audit, not an hourly surprise.